Examination Management Quick Reference
✅ Before the Exam
Rule |
Action Required |
Arrival Time |
Enter exam room 15 minutes before start time |
Valid ID |
Bring passport or student ID card |
Seat |
Sit in assigned seat and complete sign-in |
Prohibited Items |
❌ No books, notes, materials, mobile phones, smartwatches, electronic dictionaries, or any communication devices |
Permitted Items |
✅ Black pen, pencil, eraser (other stationery only if allowed) |
Check Your Area |
Report any text or materials related to exam content on desk, walls, or floor immediately |
Late arrival (15+ minutes after start): Not permitted to enter → treated as absent without permission
⚠️ During the Exam
Rule |
Action Required |
Independent Work |
Complete answers independently – no collaboration |
Stay in Seat |
Do not leave without invigilator's permission (must be accompanied) |
Prohibited Acts |
❌ Whispering, looking around, making gestures/signals, plagiarism, peeking, passing answers/items, using communication devices |
Start/End Signals |
Do not write before the start signal; stop immediately after the end signal |
�� After the Exam
Rule |
Action Required |
Stop Writing |
Immediately when the end signal is given |
Arrange Materials |
Place test papers, answer sheets, and draft paper on desk |
Wait |
Do not leave until invigilator collects and verifies all materials |
Do Not Remove |
❌ Strictly forbidden to take any exam materials (papers, answer sheets, draft paper) out of the room |
Leave Quietly |
No lingering, no noise, no discussing answers near exam venue |
⚠️ Violations & Penalties
Violation Type |
Examples |
Penalty |
Course Result |
Minor Violation |
Wrong seat (refusing to move); carrying prohibited items not placed in designated area; writing before/after signal; making noise |
Warning |
Invalid (Zero) + No make-up exam |
Serious Violation |
Repeating minor violations; peeking/whispering/making signals; leaving without permission; taking exam materials out |
Serious Warning |
Invalid (Zero) + No make-up exam |
Cheating |
Carrying hidden notes/electronics; writing answers on body/desk; copying/peeking; passing answers; using phone/smartwatch |
Recording of Demerit |
Invalid (Zero) + No make-up exam |
Serious Cheating |
Having someone take exam for you (or taking for someone else); organizing cheating; sending/receiving exam info via device; second cheating offense; stealing exam papers |
Academic Probation or Expulsion (Dismissal) |
Invalid (Zero) + No make-up exam |
Academic Dishonesty |
Plagiarism or data falsification in papers, reports, assignments |
Warning or higher (expulsion for graduation thesis) |
As determined |
�� Key Points to Remember
Valid ID is mandatory – No ID = No exam
Mobile phones and smartwatches are strictly forbidden – Even if turned off, they must be placed in designated area
Any cheating = Course grade zero + No make-up exam
Second cheating offense = Expulsion
Do not remove any exam materials from the room
If you see exam-related text/items at your seat, report immediately – Otherwise you may be held responsible
❓ What to Do If...
Situation |
Action |
You find notes or text on your desk/wall |
Raise hand and tell the invigilator immediately |
You need to leave during the exam |
Ask permission – invigilator will accompany you |
You are unsure what is allowed |
Ask the invigilator before the exam starts |
You see someone cheating |
Do not participate – report to invigilator if safe to do so |
⚠️ Warning
According to Article 6: Any violation of examination discipline or cheating will result in the course grade being invalid (zero), and the student will not be eligible for the normal make-up examination.
Official Language: Chinese (English translation for reference only)
Questions? Contact FIS Teaching Affairs Office or your counselor.
Fair Exams. Honest Work. Your Future.
This Quick Reference is based on the 
Implementation Measures for the Examinations Management 20260319.pdf.
Form templlates:
Application for Deferred Examination.pdf
Examination Violation Record Form20260323.pdf
International Student Complaint Procedure 20260319.pdf
